Download QuickBooks Accountant Desktop 2023: A Complete Guide
If you are an accountant or a bookkeeper who serves clients using QuickBooks Desktop, you might want to download QuickBooks Accountant Desktop 2023. This is a special version of QuickBooks designed exclusively for accounting professionals. It has many features and tools that can help you manage your clients' books more efficiently and effectively.
In this article, we will show you what QuickBooks Accountant Desktop 2023 can do for your accounting practice, how much it costs, what are the system requirements, how to download and install it, and how to use it. By the end of this article, you will have a clear idea of whether QuickBooks Accountant Desktop 2023 is right for you or not.
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Features of QuickBooks Accountant Desktop 2023
QuickBooks Accountant Desktop 2023 has several features that are not available in other versions of QuickBooks Desktop, such as Pro or Premier. These features are designed to help you automate and streamline your accounting tasks, as well as provide more value to your clients. Here are some of the features of QuickBooks Accountant Desktop 2023 that you should know about:
Intercompany transactions
If you have clients who have separate but related companies that conduct business with each other, you can use the intercompany transactions feature to issue a bill or check between their different company files. This can save you time and reduce errors when recording transactions between related entities.
Inventory categories and expiration dates
If you have clients who deal with inventory, you can use the inventory categories feature to group items into categories to keep their inventory organized. You can also use the inventory expiration date feature to add mandatory expiration dates to serial or lot numbers. This can help you prevent selling expired items and make better sales decisions.
Vehicle mileage tracking
If you have clients who use their vehicles for business purposes, you can use the vehicle mileage tracking feature to track the miles they drive for business using the QuickBooks mobile app. You can then import and approve the mileage data in QuickBooks Accountant Desktop 2023. This can help you keep track of your clients' vehicle expenses and deductions.
Cash flow hub
If you want to help your clients improve their cash flow management, you can use the cash flow hub feature to get a snapshot of their current and projected cash flow. You can also create cash flow scenarios to see how different actions or events can affect their cash flow. This can help you provide better advice and guidance to your clients.
Payment links
If you want to help your clients get paid faster, you can use the payment links feature to create and send invoices with a link to pay online. Your clients' customers can then pay using their credit card, debit card, or bank account. The payments are automatically recorded and reconciled in QuickBooks Accountant Desktop 2023. This can help you reduce manual data entry and save time.
Accountant toolbox and client data review
If you want to access and use advanced tools and features that are exclusive to accountants, you can use the accountant toolbox feature. The accountant toolbox gives you access to tools such as batch delete transactions, batch enter transactions, batch reclassify transactions, write off invoices, fix unapplied payments and credits, and more. These tools can help you perform common accounting tasks faster and easier.
If you want to review and correct your clients' data for accuracy and completeness, you can use the client data review feature. The client data review helps you identify and fix common errors and issues in your clients' books, such as incorrect sales tax, duplicate transactions, unapplied payments, missing accounts, and more. This can help you ensure that your clients' books are clean and accurate.
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Accountant's copy and file transfer service
If you want to work on your clients' books without interrupting their work, you can use the accountant's copy feature. The accountant's copy allows you to create a copy of your clients' company file that you can work on separately. You can then send your changes back to your clients using the file transfer service. This can help you avoid conflicts and errors when working on the same file.
Multi-monitor mode and multi-instance
If you want to work more efficiently and productively, you can use the multi-monitor mode and multi-instance features. The multi-monitor mode allows you to view QuickBooks Accountant Desktop 2023 on up to three monitors at the same time. You can customize what you see on each monitor and move windows across monitors easily. The multi-instance feature allows you to open two different company files at the same time in separate windows. You can then switch between the files quickly and compare data easily.
Pricing of QuickBooks Accountant Desktop 2023
QuickBooks Accountant Desktop 2023 has different pricing options depending on how you want to purchase it. Here are some of the pricing options that you should know about:
How much does QuickBooks Accountant Desktop 2023 cost and what are the payment options
The regular price of QuickBooks Accountant Desktop 2023 is $499 per year or $41.58 per month. However, you can get a discount if you buy it online from the official website or from an authorized reseller. For example, as of June 2023, you can get QuickBooks Accountant Desktop 2023 for $349 per year or $29 per month. You can also get a free trial for 30 days if you want to try it before buying it. You can pay using your credit card, debit card, or bank account.
How to get QuickBooks Accountant Desktop 2023 as part of the ProAdvisor membership
If you are a certified QuickBooks ProAdvisor, you can get QuickBooks Accountant Desktop 2023 for free as part of your ProAdvisor membership. The ProAdvisor membership gives you access to QuickBooks Accountant Desktop 2023 plus other benefits such as training, certification, support, discounts, marketing resources, and more. The ProAdvisor membership costs $549 per year or $49 per month. You can sign up for the ProAdvisor membership online or by phone.
How to save money with QuickBooks Accountant Desktop 2023 bundles and discounts
If you want to save money with QuickBooks Accountant Desktop 2023, you can take advantage of the bundles and discounts that are available from time to time. For example, as of June 2023, you can get a bundle of QuickBooks Accountant Desktop 2023 plus QuickBooks Enterprise Accountant 2023 for $999 per year or $83.25 per month. This is a savings of $799 per year compared to buying them separately. You can also get discounts for buying multiple licenses or renewing your subscription early. You can check the official website or contact the sales team to find out the latest offers and deals for QuickBooks Accountant Desktop 2023.
System requirements for QuickBooks Accountant Desktop 2023
Before you download and install QuickBooks Accountant Desktop 2023, you need to make sure that your computer or server meets the minimum and recommended system requirements. Here are some of the system requirements that you should know about:
What are the minimum and recommended hardware and software specifications for QuickBooks Accountant Desktop 2023
The minimum and recommended hardware and software specifications for QuickBooks Accountant Desktop 2023 are as follows:
Hardware/Software
Minimum
Recommended
Processor
2.4 GHz
2.8 GHz or higher
RAM
4 GB
8 GB or higher
Disk space
2.5 GB plus additional space for data files
5 GB or higher plus additional space for data files
Screen resolution
1280x1024 or higher with up to 2 extended monitors
Optimized for 1920x1080 or higher with up to 3 extended monitors
Internet connection
1 Mbps or higher
5 Mbps or higher
Internet Explorer version
11 (32-bit)
11 (32-bit)
You can check the full list of system requirements for QuickBooks Accountant Desktop 2023 on the official website or contact the support team if you have any questions or issues.
What are the supported operating systems, browsers, and database servers for QuickBooks Accountant Desktop 2023
The supported operating systems, browsers, and database servers for QuickBooks Accountant Desktop 2023 are as follows:
Operating systems: Windows 10, Windows 8.1 (update 1), Windows Server 2019, Windows Server 2016, Windows Server 2012 R2, Windows Server 2012, or Windows Server 2008 R2 SP1
Browsers: Internet Explorer 11 (32-bit), Google Chrome (latest version), Microsoft Edge (latest version), or Mozilla Firefox (latest version)
Database servers: Windows (natively installed), Linux (using QuickBooks Database Server Manager only), or Microsoft SQL Server 2019, 2017, or 2016
You can check the full list of supported operating systems, browsers, and database servers for QuickBooks Accountant Desktop 2023 on the official website or contact the support team if you have any questions or issues.
What are the software compatibility and integration options for QuickBooks Accountant Desktop 2023
QuickBooks Accountant Desktop 2023 is compatible and can integrate with various software applications that can enhance your accounting practice. Some of the software compatibility and integration options for QuickBooks Accountant Desktop 2023 are as follows:
Microsoft Office: You can export reports and data from QuickBooks Accountant Desktop 2023 to Microsoft Excel, Word, Outlook, and PowerPoint. You can also import data from Microsoft Excel to QuickBooks Accountant Desktop 2023. You need to have Microsoft Office 2019, 2016, or 365 (32-bit or 64-bit) installed on your computer.
QuickBooks Online: You can access and manage your clients' QuickBooks Online files from QuickBooks Accountant Desktop 2023 using the QuickBooks Online Accountant feature. You need to have a valid QuickBooks Online Accountant user ID and password.
QuickBooks Payroll: You can process payroll for your clients using QuickBooks Payroll services that are integrated with QuickBooks Accountant Desktop 2023. You can choose from different payroll options such as Enhanced Payroll, Assisted Payroll, Full Service Payroll, or Intuit Online Payroll. You need to have a valid payroll subscription and an internet connection.
QuickBooks Payments: You can accept and process payments from your clients using QuickBooks Payments services that are integrated with QuickBooks Accountant Desktop 2023. You can choose from different payment options such as credit cards, debit cards, bank transfers, or e-checks. You need to have a valid payments account and an internet connection.
Other software applications: You can also integrate QuickBooks Accountant Desktop 2023 with other software applications that are compatible with QuickBooks Desktop, such as Adobe Acrobat Reader, Gmail, Google Drive, Dropbox, ScanSnap Manager, SmartVault, TSheets, TurboTax, and more. You need to have the latest versions of these software applications installed on your computer.
You can check the full list of software compatibility and integration options for QuickBooks Accountant Desktop 2023 on the official website or contact the support team if you have any questions or issues.
How to download and install QuickBooks Accountant Desktop 2023
Once you have purchased or subscribed to QuickBooks Accountant Desktop 2023, you can download and install it on your computer or server. Here are the steps that you should follow:
Where to find the download link and installation file for QuickBooks Accountant Desktop 2023
You can find the download link and installation file for QuickBooks Accountant Desktop 2023 in one of the following ways:
If you bought it online from the official website or from an authorized reseller, you should receive an email with the download link and installation file attached. You can also log in to your Intuit account and go to the Downloads & Updates page to find the download link and installation file.
If you got it as part of your ProAdvisor membership, you should log in to your ProAdvisor account and go to the Software & Discounts page to find the download link and installation file.
If you received a CD with your purchase or subscription, you should insert the CD into your CD drive and follow the instructions on the screen to start the installation process.
You should make sure that you have a stable internet connection and enough disk space to download and install QuickBooks Accountant Desktop 2023. You should also have your license and product number ready to activate and register QuickBooks Accountant Desktop 2023.
How to install QuickBooks Accountant Desktop 2023 on your computer or server
To install QuickBooks Accountant Desktop 2023 on your computer or server, you should follow these steps:
Double-click the installation file that you downloaded or run the setup.exe file from the CD.
Click Yes to All if prompted to overwrite the existing extracted files.
Click Next to begin the installation process.
Read and accept the Software License Agreement and click Next.
Enter your license and product number and click Next.
Select the type of installation that suits your needs. You can choose from Express, Custom and Network, or Server Only.
Express: This is the recommended option for most users. It will replace your previous version of QuickBooks Desktop with QuickBooks Accountant Desktop 2023 and use the default settings. You can also choose to keep both versions if you want.
Custom and Network: This is the option for users who want to install QuickBooks Accountant Desktop 2023 in a network environment or have multiple versions of QuickBooks Desktop on their computer. You can choose where to install QuickBooks Accountant Desktop 2023 and how it will be used on your network.
Server Only: This is the option for users who want to install QuickBooks Accountant Desktop 2023 on a server only. This will not install QuickBooks Accountant Desktop 2023 on your computer, but only on your server. You can then access QuickBooks Accountant Desktop 2023 from other computers on your network.
Click Next after selecting your installation type.
Select the folder where you want to install QuickBooks Accountant Desktop 2023 and click Next.
Click Install to start the installation process. This may take several minutes depending on your system configuration.
Click Open QuickBooks after the installation is complete.
How to activate and register QuickBooks Accountant Desktop 2023 with your license and product number
To activate and register QuickBooks Accountant Desktop 2023 with your license and product number, you should follow these steps:
Open QuickBooks Accountant Desktop 2023 on your computer or server.
If prompted, enter your license and product number and click Next.
Select the option to activate QuickBooks Accountant Desktop 2023 online and click Next.
Follow the instructions on the screen to complete the activation process.
If prompted, enter your business information and click Next.
Click Register Now to register QuickBooks Accountant Desktop 2023 with Intuit.
Follow the instructions on the screen to complete the registration process.
How to use QuickBooks Accountant Desktop 2023 for your accounting practice
After you have downloaded and installed QuickBooks Accountant Desktop 2023, you can start using it for your accounting practice. Here are some of the things that you can do with QuickBooks Accountant Desktop 2023:
How to set up your company file and preferences in QuickBooks Accountant Desktop 2023
To set up your company file and preferences in QuickBooks Accountant Desktop 2023, you should follow these steps:
Open QuickBooks Accountant Desktop 2023 on your computer or server.
If you are creating a new company file, click Create a new company from the No Company Open window. If you are opening an existing company file, click Open or restore an existing company from the No Company Open window.
Follow the instructions on the screen to create or open your company file.
To set up your preferences, go to Edit > Preferences from the menu bar.
Select the preferences that you want to change from the left pane and make the changes in the right pane. You can change preferences such as accounting, general, payroll, reports, taxes, etc.
Click OK when you are done changing your preferences.
How to access and use the features of QuickBooks Accountant Desktop 2023 for your accounting tasks
To access and use the features of QuickBooks Accountant Desktop 2023 for your accounting tasks, you should follow these steps:
To access the features of QuickBooks Accountant Desktop 2023, go to File > Switch to Single-User Mode or File > Switch to Multi-User Mode from the menu bar. You can also use the keyboard shortcuts Ctrl + 1 or Ctrl + 2 to switch between modes.
To use the features of QuickBooks Accountant Desktop 2023, go to the menu bar or the icon bar and select the feature that you want to use. You can also use the keyboard shortcuts or the search box to find the feature that you want to use.
Some of the features of QuickBooks Accountant Desktop 2023 that you can use for your accounting tasks are as follows:
Intercompany transactions: Go to Accountant > Intercompany Transactions from the menu bar. You can then create, edit, delete, or report on intercompany transactions between your clients' company files.
Inventory categories and expiration dates: Go to Lists > Item List from the menu bar. You can then add, edit, delete, or report on inventory categories and expiration dates for your clients' inventory items.
Vehicle mileage tracking: Go to Company > Enter Vehicle Mileage from the menu bar. You can then enter, edit, delete, or report on vehicle mileage for your clients' vehicles.
Cash flow hub: Go to Company > Cash Flow Hub from the menu bar. You can then view, edit, or create cash flow scenarios for your clients' cash flow.
Payment links: Go to Customers > Create Invoices from the menu bar. You can then create and send invoices with payment links for your clients' customers.
Accountant toolbox and client data review: Go to Accountant > Accountant Toolbox from the menu bar. You can then access and use various tools and features that are exclusive to accountants.
Accountant's copy and file transfer service: Go to File > Send Company File > Accountant's Copy from the menu bar. You can then create or open an accountant's copy of your clients' company file and send or receive changes using the file transfer service.
Multi-monitor mode and multi-instance: Go to View > Switch to Multi-monitor Mode or View > Open Second Company from the menu bar. You can then view QuickBooks Accountant Desktop 2023 on multiple monitors or open multiple company files at the same time.
Conclusion
QuickBooks Accountant Desktop 2023 is a powerful and versatile accounting software that can help you manage your clients' books more efficiently and effectively. It has many features and tools that are not available in other versions of QuickBooks Desktop, such as intercompany transactions, inventory categories and expiration dates, vehicle mileage tracking, cash flow hub, payment links, accountant toolbox and client data review, accountant's copy and file transfer service, multi-monitor mode and multi-instance, and more. It also has different pricing options, system requirements, software compatibility and integration options, and download and installation steps that you should know about before buying or using it.
If you are an accountant or a bookkeeper who serves clients using QuickBooks Desktop, you might want to download QuickBooks Accountant Desktop 2023 and try it for yourself. It can help you automate and streamline your accounting tasks, as well as provide more value to your clients. You can also get QuickBooks Accountant Desktop 2023 for free as part of your ProAdvisor membership or save money with bundles and discounts. You can find more information about QuickBooks Accountant Desktop 2023 on the official website or contact the support team if you have any questions or issues.
We hope that this article has given you a complete guide on how to download QuickBooks Accountant Desktop 2023 and how to use it for your accounting practice. If you have any feedback or suggestions, please let us know in the comments below. Thank you for reading!
FAQs
Here are some of the frequently asked questions about QuickBooks Accountant Desktop 2023:
Q: What is the difference between QuickBooks Accountant Desktop 2023 and QuickBooks Enterprise Accountant 2023?
A: QuickBooks Accountant Desktop 2023 is a version of QuickBooks Desktop that is designed for accounting professionals who serve clients using QuickBooks Pro or Premier. QuickBooks Enterprise Accountant 2023 is a version of QuickBooks Enterprise that is designed for accounting professionals who serve clients using QuickBooks Enterprise. Both versions have similar features and tools that are exclusive to accountants, but QuickBooks Enterprise Accountant 2023 has more advanced capabilities such as custom fields, advanced reporting, advanced inventory, advanced pricing, user roles and permissions, etc.
Q: How many clients can I manage with QuickBooks Accountant Desktop 2023?
A: You can manage up to 200 clients with QuickBooks Accountant Desktop 2023 using the Client List feature. You can add, edit, delete, or search for your clients in the Client List. You can also access and manage your clients' company files from the Client List. You can sort, filter, or group your clients by various criteria such as name, status, industry, etc.
Q: How can I update QuickBooks Accountant Desktop 2023 to the latest release?
A: You can update QuickBooks Accountant Desktop 2023 to the latest release in one of the following ways:
Automatic update: You can enable the automatic update feature to download and install the latest updates automatically when they are available. You can also check for updates manually from the Help menu.
Manual update: You can download and install the latest updates manually from the Downloads & Updates page on the official website. You can also use a CD or a flash drive to transfer the updates to your computer or server.
You should always backup your company file before updating QuickBooks Accountant Desktop 2023 to avoid any data loss or corruption.
Q: How can I get support for QuickBooks Accountant Desktop 2023?
A: You can get support for QuickBooks Accountant Desktop 2023 in one of the following ways:
Online support: You can access the online support resources such as articles, videos, webinars, forums, etc. on the official website or the community site. You can also chat with an agent or request a callback from the support team.
Phone support: You can call the toll-free number 1-800-446-8848 to speak with a support representative. The phone support hours are Monday to Friday from 6 AM to 6 PM PT and Saturday from 6 AM to 3 PM PT.
Email support: You can send an email to QBAccountant@intuit.com with your name, phone number, and issue description. The support team will reply to your email within 24 hours.
You should have your license and product number ready when contacting the support team for faster service.
Q: How can I learn more about QuickBooks Accountant Desktop 2023?
A: You can learn more about QuickBooks Accountant Desktop 2023 in one of the following ways:
Training: You can access the training resources such as courses, webinars, certifications, etc. on the official website or the ProAdvisor site. You can also attend live events or workshops in your area.
Documentation: You can access the documentation resources such as user guides, manuals, tutorials, etc. on the official website or the help menu. You can also download or print them for your reference.
Demo: You can access the demo version of QuickBooks Accountant Desktop 2023 on the official website or the ProAdvisor site. You can also request a free trial for 30 days if you want to try it before buying it.
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